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Calendars

Calendars let you add and manage shared events within the group. You can create simple or repeating events with optional reminders, specify an event location and invite users to events.

A group can have one or more calendars. When viewing a calendar you can overlay events from other calendars in the group.

Creating a Calendar

When you create a calendar you specify a name and description, and you can also control who can create events in the calendar.

Viewing the Calendar

A calendar can be viewed in the following formats:

  • Week view - days with events are highlighted and events are listed
  • Month view - days with events are highlighted and events are listed
  • Year view - days with events are highlighted
  • List view - list all events within a specified period

When viewing a calendar, you can show events from other calendars in the group. If tasks are enabled you can show them in a calendar view too.

You can subscribe to calendars in your group and show events in a desktop calendar. This uses the iCalendar format which is supported by many desktop calendar applications. You may have to consult your desktop calendar application's Help on how to import .ics files.

Adding Events

Events can be added from any calendar view. An event requires a name and a duration (it can also be flagged as an 'all-day event'). You can also provide a description and add repeating events and reminders

Events can be simple things, such as a one-off hour-long meeting at 10am on Thursday, or they can be more complex repeating events, such as the early-morning project meeting at 8:30am every day except Fridays for the next 3 months. You can specify up to 2 reminder emails for an event, to be sent out any time between 6 weeks and an hour before the event.

You can specify a location (and a web address for that location) for your event and also invite specific users to the event. Invitees are sent an email notifying them of the event. For meeting events, you can also specify an agenda and then record any outcomes.

Files can be attached to an event, letting you add minutes, or other related documents to your event. These can be accessed when people view the event.

Internet Calendars

You can view events from Internet Calendars (e.g. Google Calendar, Yahoo! Calendar, etc.) in your group calendar. To do this, modify your calendar and use the Internet Calendars section to add the web addresses of up to three Internet calendars.

Other Information

All information in the calendar and its events can be searched using the group search.

When viewing an individual event a user can add comments (if they are enabled) which other group members will see and can be notified about.

One or more items (eg. files, pictures etc.) may also be associated with an individual event, if related items are enabled for that event. This is done by adding a new Related Item to the event. These related items are then also visible to other group members, when they view that event, in the "Related Items" section.

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